CASE STUDY
PTW system plot plans show Food company Permits at Desert Locations
Summary
This Middle Eastern Farming and Food & Drinks Manufacturing Company, which employ 40 000 staff, successfully implemented Pisys permit to work software (PTW). They achieved better communications through automatic email notifications and a geographical representation of permits in factories at remote desert locations.
As a result, they can manage concurrent jobs, and HSE Management can visualize all ongoing work at all sites at a glance.
Background
This large Saudi-based dairy company specialises in food and beverage manufacturing and distribution.
Challenge
There was a paper permit to work system in place already, but this customer found it to be too admin-intensive and it did not give them the communication between remote sites and management that they required. They envisaged an electronic system that would let them share permit information on a plan at a glance.
The goal was better communication between the remote sites and management in a central office – and the company achieved this using Pisys Permit to Work software.
Solution
Pisys worked with this customer to develop the PTW plot plan feature, which shows permits as colour-coded dots in their location on the plot plan. A separate plot plan for each site was created.
Pisys also built a link into to Google Maps into the PTW system, so that permits show when zooming in on a site – enabling faster communication and better planning of conflicting activities.
Result
Each of the factories now has their own electronic plot plan, indicating the location of each permit. Permits also display when zooming in on a site on Google Maps. They can be viewed by management staff anywhere in the company.
In addition, internal communications for this customer have improved greatly through their use of the email notifications functionality of the PTW system. This feature allows personnel to sign up to receive automatic email notifications, at key stages of a permit’s life workflow – e.g. at creation, issue and close-out. Again, this gives better communication with remote sites, and management are better informed.
The Permit to Work system also gives this customer greater control over their workflows and puts in place a system of checks and balances: Permit Creators cannot approve their own permit. This – again – ensures communication between staff, and a second pair of eyes before permit issue.
IMPROVED
Communication
REDUCED
Complexity
INCREASED
Safety
Testimonial
The system has brought a greater level of control and efficiency to our control of work processes.
Pisys Permit to work system is fully customisable and supports compliance with HSE/ISO/OHSAS Standards
It can be adapted to support your existing Control of Work or HSE Management System and is compatible with HSE Guidance on Electronic Permit to Work Systems, as per HSG250 and because existing control of work systems can be transferred onto PTW, set-up & training times are kept to a minimum. Our Permit to Work system integrates with the Action Tracker and Task Risk Manager modules of the Pisys 360 Suite.